Chris Croft
Project Management

The 12 Steps to Successful Project Management


Define the Project

List the tasks

Estimate times and costs for each task

Find the critical path

Consider crashing or overlapping critical tasks

Draw Gantt (bar) chart

Calculate resource requirements over time

Assess risks, and prepare action plans

Monitor progress to the Gantt chart

Monitor cumulative cost

Communicate progress and changes

Review: learn and praise

About The Author

11. Communicate progress and changes

You will need to be seen to be leading the project. This means:
  • Monthly or weekly progress review meeting
  • Meetings with the customer as well as with the team – keep them informed of problems sooner rather than later
  • Delegation of tasks and of the sorting out of problems
  • Motivation – encouragement, conveying the importance of the task
  • Thanks and appreciation
  • Remaining positive in the face of adversity
  • Encourage the team to be honest – don’t shoot the messenger
  • Management by walking about

    • are tasks progressing as planned and as reported?
    • is the team working well together?
    • are individuals happy and motivated?
  • Doing some of the tasks in order to show willing and to show competence, while not being drawn in and losing the over-view
  • For tasks where progress is hard to monitor (e.g. team member writing software) keep tabs on their estimated completion date – is it slipping?
  • You may find it useful to keep a diary, perhaps weekly, just in note form, where you record current problems, planned solutions, did they work, expected completion date. Reading this back at the end of the project could be a very useful learning experience.